How do I block time out in my calendar?
Tacklit's calendar allows you to block out time for personal appointments, admin tasks, lunch breaks, or any other non-client activity. Blocked time is visible on your calendar and prevents clients from booking into those slots.
How to block time in your calendar
Open your calendar — navigate to the calendar view in Tacklit
Click on the time slot — click anywhere on your calendar at the date and time you want to block. The event creation form will appear
Enter the event details — add a title for the event (e.g. "Lunch", "Team meeting", "Admin time", "Dentist appointment") and confirm the date and time
Set the duration — adjust the start and end time to cover the full period you want to block
Save the event — the event is added to your calendar and the time is blocked out
What blocked time does
When you create a calendar event, that time slot is marked as unavailable. This means:
Clients cannot book appointments during the blocked period (if you use online booking)
Other team members can see the time is blocked when viewing your calendar (the event details may be private depending on your settings)
The blocked time is reflected in your availability calculations
Using highlights
Tacklit supports calendar highlights, which let you colour-code different types of events or time blocks. You can use highlights to visually distinguish between different categories — for example, using one colour for personal appointments, another for admin time, and another for supervision sessions. This makes it easy to scan your calendar and understand how your time is allocated at a glance.
Common uses for time blocking
Personal appointments — dentist, doctor, school pickup, etc.
Admin and documentation time — block time for writing case notes, reports, or catching up on correspondence
Lunch and breaks — ensure you have protected break time between sessions
Meetings and supervision — block time for team meetings, peer supervision, or professional development
Leave and holidays — mark full days or half days as unavailable
Tip: Regularly blocking admin time in your calendar helps protect your schedule from being filled entirely with client sessions. Many practitioners find that scheduling documentation time immediately after sessions improves the quality and timeliness of their case notes.